Harvard Jobs New Bedford – B2P / P2P Program Administrator

Job Description:

Harvard’s Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology. FAD is dedicated to supporting the teaching and research mission of the University by providing outstanding financial services to the Harvard community; by providing support, guidance and consultation; by working to ensure compliance with University and federal guidelines; by mitigating risk; and by promoting the financial health of the University.

Job Responsibilities:

• Review contracts, assist with vendor negotiation and selection, evaluate supplier performance and implement cost saving solutions
• Point of contact, subject matter expert (SME), and solution expert for B2P software and process.
• The Program Admin. will be expected to become an expert on the B2P platform, perform functional module administrative duties, understand interconnectivity among modules, and understand business policy and process to assist stakeholders with best use of system.
• Previous functional administrative experience with a SaaS system is preferred, and/or with Procure-to-Pay (P2P) or Contract experience. This role may support some or all modules.
• Develop strong understanding of module inter-connectivity with the ability to articulate downstream or upstream impacts to users.
• Foster knowledge-sharing, and help educate help desk and schools, of new features and
• Develop a comprehensive understanding of the B2P system and the relationship/impact configuration changes would have on Harvard processes and operations.
• Triage questions from stakeholders, identify common themes to help improve training and support, and coordinate advanced discussions for more complex situations.
• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations
• Provide functional admin. support (e.g. monitor and resolve errors).
• Reporting into the B2P Program Manager, this role will provide subject matter expertise (SME) support to schools and other departments,
• perform functional administration, and work closely with Harvard University IT.

Job Requirements:

• Broad understanding and experience in one or more of these areas: Procurement/Purchasing,
• Accounts Payable, Contract Management, or Sourcing.
• Demonstrated ability to support and enhance operations using technology and business process improvements.
• Prior experience operating independently; must be inquisitive, self-motivated, and a strong self-learner.
• Proven ability to perform and thrive in a collaborative environment.
• Customer-service minded. Ability to communicate and explain solutions and system functionality to non-technical users verbally and in writing.
• Establish and cultivate strong and credible relationships (in person and virtually).
• Deadline oriented and demonstrated ability to prioritize.
• Demonstrated ability to adjust to handle shifting and sometimes competing priorities.
• Demonstrated ability to problem-solve and think critically and analytically.
• Strong attention to detail and focused on accuracy.
• Experience in decentralized organizations a plus.
• Comfortable spending extended amounts of time on video conference, including presenting.

Qualification & Experience:

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Job Details:

Company: Harvard

Vacancy Type:  Full Time

Job Location: New Bedford, MA, US

Application Deadline: N/A

Apply Here

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