U of T Employment – Project Administrator

Job Description:

The Project Management department is responsible for construction and renovations on all three campus and for other University-owned properties in the City of Toronto, York Region and Haliburton County. The Project Administrator is required to facilitate the timely flow and accurate processing of documentation related to construction projects including certificates of payments, invoices, purchase orders, and hold back releases. The Project Administrator is also responsible for preparing letters of award, contracts using templates and providing assistance when required with deliveries. Travel to other buildings on St. George campus when necessary.

Job Responsibilities:

• Acting as the first point of contact for vendor enquiries
• Processing invoices
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Verifying the accuracy of invoices
• Preparing contracts using templates
• Preparing purchase orders
• Identifying non-compliance cases and escalating for review
• Maintaining filing system

Job Requirements:

• Experience with Accounts Payable preferred
• Advanced skill in the use of Microsoft Excel and Microsoft Word templates.
• Experience working with contracts, agreements or terms and conditions.
• Knowledge of institutional/commercial construction phases, documents and terminology.
• Experience working in SAP or other comparable financial software systems.
• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years related experience.

Job Details:

Company: University of Toronto

Vacancy Type:  Full Time

Job Location: Toronto, ON, CA

Application Deadline: N/A

Apply Here

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