UBC Careers – Family Practice Program Coordinator

Job Description:

As a member of the Clinical Experiences Team, this position is mainly responsible for program coordination of Family Practice for VFMP in the Lower Mainland. The incumbent is in constant liaison with the Family Practice Site Director(s), Family Practice preceptors in the community, program assistants, and other program staff in Vancouver, Kelowna, Victoria, and Prince George to ensure that schedules and educational materials are prepared and distributed. The position is also responsible for the scheduling and support of the preceptors and facilitators in Family Practice of the program. This includes preparation of materials for lectures, office visits and seminars, and dealing with problems associated with rooms and equipment. The position handles student enquiries related to Family Practice queries.

Job Responsibilities:

• Ensures textbook lists are accurate and updated for forwarding to Library in June, as necessary.
• Coordination and distribution of schedules and educational materials.
• Organization of student groups.
• Responsible for coordinating and maintaining evaluations on VFMP first year Family Practice students and follow-up where necessary.
• Books appointments for students with the Site Directors, as appropriate.
• Coordination and maintenance of student assessments.
• On-going liaison with SMP, IMP, and NMP for collaboration and consultation.

Job Requirements:

• Computer experience required (Word, Excel, Access, Power point preferred). Knowledge of evaluations systems and websites will be an asset. Ability to communicate effectively verbally and in writing.
• Ability to deal with a diversity of people in a calm, courteous, and effective manner.
• Effective organization and public service skills.
• Ability to type 55 w.p.m. and to operate a normal range of office equipment.
• Ability to effectively use Word (word processing), Excel, Access (spreadsheet, database and Internet applications) at an intermediate level.
• Ability to effectively manage multiple tasks and priorities.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to maintain accuracy and attention to detail.
• Ability to exercise tact and discretion.
• Ability to work effectively independently and in a team environment.
• Ability to anticipate problems and issues and plan ahead.
• Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
• Ability to create and accurately maintain record and filing systems.
• Ability to gather, record, and organize information.
• Ability to prepare and complete job-related documents using relevant content and appropriate format (e.g., forms, letters).Ability to understand and apply policies, procedures, and instructions.
• Ability to exercise sound judgment.
• Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.
• Ability to work effectively with minimal supervision.
• Ability to analyze problems, identify key information and issues, and effectively resolve.

Job Details:

Company: The University of British Columbia

Vacancy Type:  Full Time

Job Location: Vancouver, BC, USA

Application Deadline: N/A

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