Wednesday , September 27 2023

UBC Jobs – Finance Manager

Website The University of British Columbia

Job Description:

This position is responsible for managing the overall financial plan for the Cardiovascular Research Program [CCI-CIC] at UBC. CCI-CIC runs several government/industry- funded small and large scale clinical trials and research projects. Responsibilities include: independently managing core accounting functions; budget planning and monitoring; development and monitoring of financial control systems; managing financial planning and cost analysis and analyzing financial data to ensure efficient use of resources; management of research funds including managing deficits that may result from research operations; developing and generating comprehensive financial reports; providing recommendations on financial issues and system processing; analyzing financial operations to make recommendation for improvement; developing effective processes, systems and procedures for the research program; managing month-end and year-end financial activities; and performing other related duties which vary from day to day and will involve a wide variety of tasks covering financial activities of the research program. Provides financial analysis and recommendations to support budget negotiations with industry sponsors.

Job Responsibilities:

  • Monitors the budget process to ensure the integrity of accounting systems, compliance with approved policies and procedures, expenditures are monitored and approved consistent with established funding guidelines.
  • Develops and implements policies and procedures relating to effective management of financial resources.
  • Develops and reviews financial information to internal and external auditors.
  • Plans, coordinates, prepares, recommends and implements activities to improve financial efficiencies.
  • Reviews interim financial statements for expenditures and ensures account holders are expending funds in compliance with funding guidelines; works closely with researchers to ensure that grant funding agencies are properly accounted for and that budget anomalies are brought to their attention with guidance for resolution including problem-solving of funding issues regarding government agencies, industry groups, non-profit organizations and donors; and performing other related duties. Manages deficits that may result from research operations.
  • Provides advice and support in all financial management
  • Plans and conducts spot checks and audit-style reviews.
  • Provides financial advice and recommendations to the program team
  • Develops and monitors internal controls and ensures both financial and non-financial risks are mitigated.
  • Complies with Generally Acceptable Accounting Principles (GAAP).
  • Manages program month end and year end processes.
  • Meets regularly with the unit to establish objectives and priorities and to develop and recommend financial models, plans and strategies to improve program operations.
  • Provides strategic financial analysis to support clinical trials and is involved in negotiations of budgets with industry sponsors.
  • Responsible for planning, forecasting and analyzing the programs operational costs to ensure we are meeting short term resourcing and long term sustainability
  • Manages and is responsible for the accounts receivable and accounts payable of the program including cash receipts and disbursements.
  • Provides support for the strategic financial directions of the program.
  • Undertakes special financial related projects as required i.e. – comprehensive five year reviews and business plans for the program and individual research teams.
  • Interprets and monitors financial policies and procedures established by UBC and the granting agencies that affect the use of grant funds, and ensures compliance with Canada Revenue Agency and the University’s regulations. Granting agencies cover all levels of governments and industry partners on a national and international level.
  • Develops and reviews comprehensive financial budgets required for completion of grant applications.
  • Advises manager and directors on human and financial resource strategic planning and budgeting.
  • Prepares financial analyses, summaries, variance and cost control report for the team.
  • Manages accounts receivable and cost-recoveries for direct billings to sponsors, external and internal vendors.
  • Develops and manages the budget and forecasting through dept reports and UBC’s Hyperion budgetary system.
  • Identifies problems or discrepancies in various accounts; performs accounts analysis by methods such as reviewing, extracting and interpreting information in order to determine reason for problem or discrepancy; takes corrective actions to resolve the problems or discrepancies.
  • Prepares annual financial reports for granting agencies.
  • Manages the research grants of the Research Program, including tracking commitments and incoming funds, monitoring balances.
  • Manages payroll analysis schedules and reconciles to the general ledger; verifies the accuracy of payroll records and subsequent changes and adheres to approved budget and granting agencies guidelines.

Job Requirements:

  • A minimum of undergraduate degree in a relevant discipline and completion of at least 7 of the 14 CPA academic prerequisites.
  • Minimum of two year’s experience or the equivalent combination of education and experience. Experience in a non-profit or university setting an asset.
  • Thorough knowledge of accounting audit, budgeting principles and practices and financial planning and general business practices required.
  • Experience with UBC Financial and Human Resources systems and Supply Management procedures including FMS, P-Card, Peoplesoft Budgeting, HRMS and Position Management preferred.
  • Knowledge of contracts, government and UBC policies and regulations, grant administration and procedures related to finance, payroll and audit.
  • Demonstrated skill in budget preparation and management. Demonstrated leadership and supervisory skills.
  • Ability to work effectively with minimal supervision.
  • Ability to exercise sound judgement. UBC FMS/Workday certification will be required.
  • Ability to communicate effectively verbally and in writing.
  • Ability to work effectively independently and in a team environment.
  • Ability to apply generally accepted accounting principles and financial management principles in an appropriate manner.
  • Ability to reconcile accounts and to resolve discrepancies.
  • Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to effectively use computers and computer software.
  • Demonstrated advanced knowledge and skill in the use of financial software applications, databases, spreadsheets, and word processing. Specific programs, although not exclusively, are Outlook, Word, Excel, Quickbooks, FMS, and PeopleSoft.
  • Ability to prioritize and work effectively under pressure to meet deadlines.
  • Ability to effectively manage multiple tasks and priorities.
  • Ability to prepare financial reports. Ability to perform complex analysis.
  • Ability to maintain accuracy and attention to detail.
  • Ability to exercise judgement, tact, discretion and confidentiality in all matters and to maintain effective working relationships with internal and external contacts.
  • Undergraduate degree in a relevant discipline. Completion of at least 7 of the 14 CPA academic prerequisites.
  • Minimum of two years of related experience, or the equivalent combination of education and experience.

Job Details:

Company: The University of British Columbia

Vacancy Type:  Full Time

Job Location: Vancouver, BC, USA

Application Deadline: N/A

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