UBC Jobs – Manager, Payroll Operations & Control

Job Description:

This position will also support the Director in representing the University and leading interactions with audit, banks relating to payroll, government and other external stakeholders. The Manager will liaise with senior faculty, staff, and teams within the Finance, Tax, Risk Management and Human Resources departments.

Job Responsibilities:

• Responsible for payroll financial and management reporting to various internal stakeholders, governmental and regulatory bodies and outside agencies.
• Reports on system performance, determine origin of problem if an issue occurs, and implements countermeasures as required to ensure system functionality and controls.
• Identify process improvement opportunities and lead the implementation of new payroll processes and systems.
• Accountable for the security and maintenance of all HR, employee data and payment records to support accounting, legal, and regulatory requirements, such as Freedom of Information and Protection of Privacy Act (FIPPA) and B.C. privacy law.
• Provide leadership, interpretation and guidance to the campus community on payroll policies and procedures. Develop and facilitate training programs to enable customers to operate within the systems, policies and procedures.
• Responsible for ensuring payroll functional system implementations and upgrades are conducted appropriately, including developing reporting requirements, internal controls, business process mapping and documentation.
• Review and approve of source deduction remittances via online tax payment portal for UBC and all Paymaster groups.
• Lead the Payroll and Benefits team, sets priorities, and provides guidance, feedback, coaching, training, performance management and evaluation, and career development for team.
• Responsible for ensuring the University is in compliance with statutory, contractual, and fiscal payroll and benefits obligations.
• Responsible for ensuring adequate policies, procedures, and financial controls are in place, maintained, and monitored. Correct inconsistencies or non-compliance proactively.
• Lead, guide and manage the payroll and benefits team leads and the payroll team to ensure project timelines and service levels are consistently met across the campus community.
• Oversee the implementation of various business project deliverables related to the payroll and benefits operations using project management skills.
• Develop and implement risk controls to ensure compliance to payroll legislation on a federal and provincial level.
• Review of changes each payroll for verification, review and sign off of all reconciliations, control oversight on payment distribution file for reasonableness and to identify erroneous transactions (i.e. review for transactions in excess of 10k), headcount changes, etc.
• Perform business process reviews, re-engineering and develop new processes and procedures to increase efficiency and effectiveness of the team.
• Oversee the maintenance of all accounting records, financial statements and reports. Develops proactive reports and other analysis tools to minimize errors and identify potential issues. Investigates and resolves issues instituting any required changes.
• Participate in the payroll and benefits needs analysis for the new Finance/HR system renewal project and implement recommendations for process and system improvement.
• Provides overall leadership and direction to team members using effective, positive management techniques and ensures segregation of duties between each Team Lead; assess skills to make certain there is proper alignment of the workforce with operations
• Act as the subject matter expert during collective bargaining to ensure payroll regulations and other external regulatory requirements are in compliance.

Job Requirements:

• The ability to work under pressure with changing priorities and to meet deadlines.
• Proven ability to ensure uniform and consistent payroll policies, practices and procedures.
• Ability to solicit ideas and opinions from others to efficiently and effectively accomplish specific objectives targeted at defined business outcomes.
• Ability to lead new system implementations and interfaces.
• Demonstrated knowledge of working in an environment with collective agreements, applicable legislation and regulations.
• Comprehensive knowledge of accounting principles including internal control and audit requirements as well as legislation, regulations, practices and guidelines. Ability to administer and provide leadership to others.
• In-depth knowledge and experience of payroll and processing for both domestic and foreign/international employees.
• Thorough knowledge of information systems relevant to payroll, preferably including Peoplesoft.
• Positive attitude and ability to work in a dynamic and fast paced environment while managing and developing staff.
• Strong commitment team building and leadership in ensuring customer service excellence.
• Broad knowledge and experience in payroll and benefits practices and related business processes.
• Strong written and oral communication skills.
• Excellent organizational and problem solving skills.
• Ability to maintain accuracy and attention to detail.

Job Details:

Company: The University of British Columbia

Vacancy Type:  Full Time

Job Location: Vancouver, BC, USA

Application Deadline: N/A

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