University of Toronto Employment – Programming & Events Coordinator

Job Description:

The University of Toronto seeks a collaborative, self-directed and results-focused professional to join the CRIS team. Reporting to the Director, CRIS and working closely with colleagues across the University, the Programming and Events Coordinator supports our portfolio through the scheduling and coordination of events and other program offerings targeted to faculty and divisional research offices. The Coordinator liaises with colleagues to schedule their offerings, collects, edits and disseminates promotional materials, and provides orientation to related procedures and practices. The Coordinator also helps to optimize the use of our resources by scheduling and coordinating CRIS resources such as our collaborative meeting spaces and technology and makes recommendations on event logistics and options. In addition to scheduling and logistics, the Coordinator collects and collates data, such as registration information and post-event evaluations. As a first point of contact at our Centre, the Coordinator collaborates to identify stakeholder needs by creating intake records and coordinating with colleagues to follow-up on inquires. As a member of the CRIS team, the Coordinator prepares meeting agendas and presentation material, and updates and maintains records and databases.

Job Responsibilities:

• Coordinating schedule for program and events calendars
• Editing content for brochures, newsletters, websites and/or handbooks
• Analyzing needs and making recommendations on logistics and options
• Maintaining information on digital platforms including websites, and e-communication tools
• Determining logistical details and activities for events and/or programming
• Providing orientation to others on work procedures and practices including event registration, and room and equipment booking procedures
• Coordinating the preparation and distribution of promotional/outreach material
• Acting as first point of contact for CRIS enquires, creating intake records and coordinating with the appropriate colleagues to address the requests

Job Requirements:

• Strong proficiency in virtual collaboration platforms, such as MS Teams, Zoom, SharePoint
• Meticulous attention to detail
• Demonstrated high quality of work
• Demonstrated excellent organizational skills to independently prioritize own workflow and time management skills to handle multiple deadlines and events occurring within short and overlapping time periods.
• Advanced proficiency with Microsoft 365 (Word,Excel, PowerPoint, Bookings) and e-mail software applications; proven ability to learn new systems and tools quickly.
• Excellent communication skills (oral and written); in order to prepare agendas, meeting materials and presentations and draft content for promotional materials
• Strong skills with website tools including WordPress or equivalent; and e-communication apps including Mailchimp or equivalent
• Excellent interpersonal, customer service, and communication skills with the ability to interact with a wide variety of stakeholders including faculty and senior leaders in a tactful, polite, professional and diplomatic way
• Proven ability to maintain information on digital platforms, including websites, e-newsletters, listservs and databases
• Demonstrated experience in meeting multiple and concurrent deadlines and working in a fast-paced environment

Qualification & Experience:

• Minimum three (3) years’ relevant experience in planning, coordinating and executing logistics for small to large-scale programs and events
• Familiarity with research and innovation administration
• Knowledge of relevant University of Toronto research and innovation policies and resources
• Bachelor’s Degreeor equivalent combination of education and experience.
• Prior experience working in a research-focused environment

Job Details:

Company: University of Toronto

Vacancy Type:  Full Time

Job Location: Toronto, ON, CA

Application Deadline: N/A

Apply Here

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