Vale Careers – Contract Specialist

Job Description:

As a representative of the North Atlantic Contractor Performance Management Area, the incumbent will be responsible for leading and supporting the business for contracts in activities that range from scope development to directly administering new and ongoing service contracts. As a liaison to the operation and service providers, the Contract Specialist will also be responsible for coaching and mentoring key stakeholders. This will require going in the field and in some cases, it will mean working at the operating sites.

Job Responsibilities:

• Ensures measurements and performance KPIs are adequately addressed in scopes of work and works collaboratively with the plant representative to ensure the proper reporting and progress measurement of contracts are in place.
• Achieves compliance with department’s monthly safety plan (quantity and quality) and follows notification protocols for incidents and injuries.
• Builds and cultivates internal and external business relationships.
• Maintains governance and oversight (for the assigned area or category) in the areas of contract handover, mobilization, planning and execution as it relates to contract management, quality surveillance, expediting and document control ensuring effective implementation and ongoing management reporting.
• Coordinates and conduct site visits with vendors. Coordinates response to technical queries during the RFP period.
• Leads technical evaluations. Equalizes proposals by conducting a total cost of ownership analysis.
• Monitors overall contract utilization and performance, alerting management when compliance issues arise or when spend trends are outpacing the original demand plan. Works with parties to implement corrective actions as required (i.e. contract changes, process improvements, etc.)
• Meets with vendors and/or Plant Representatives as required to resolve contractual or performance issues.
• Estimates demand by analyzing historical data and by working with the plants to understand current and future key business requirements that may impact the forecasted demand moving forward.
• Educates and coaches Plant Representatives to understand and administer the various aspects of the contract (technical, legal and commercial) and support them in selecting most cost-effective solution.
• Through collaboration with various stakeholders, leads the development of detailed scopes of work based on the chosen strategy; assesses the needs of the business, captures technical specifications and/or logistical requirements, safety and loss control standards, quality standards and other relevant items.
• Participates in contract close out sessions to help identify lessons learned and integrate same into future scopes and/or standard procedures.
• Assists Plant Representatives to ensure vendor invoicing adheres to the commercial terms of the contract.
• Monitors safety, schedule, scope, quality and cost KPI performance throughout execution. Conducts periodic reviews and requests action plan to correct substandard performance. Implements reporting and feedback routines with the various stakeholders.

Job Requirements:

• Specific Skills : Must possess expert knowledge of entire contract management / administration / procurement cycles. This includes writing scopes of work, issuing field work instructions/orders to suppliers, administering or resolving contract management claims and conducting audits relating to Safety, Schedule, Scope, Quality or Cost.
• System Knowledge – Comprehensive understanding of Work Management System. Working knowledge of SAP.
• Computer Skills : Proficiency with Microsoft Office products including Word, Outlook and Project; advanced knowledge of Excel is required. Working knowledge of SAP is required. Knowledge of other ERP systems and PowerBI is an asset.
• Education: Bachelor’s Degree in Business, Legal, Commerce or Engineering is preferred. Certified Engineering Technician is also desirable.
• Technical Knowledge – Comprehensive understanding of Vale business systems including Procurement, Project Management, Finance, Safety, and Operations and Maintenance. Understanding of contract law. Expert knowledge of entire contract management cycles, including administration and resolution of cost claims.
• Numeric Logic – Proficient use of spreadsheets, analysis and interpretation of statistical data. Understanding and application of mathematical concepts.
• Experience: The ideal candidate will have 5-8 years progressive experience in related Vale contract management, project management, and/or contract administration/procurement roles is required.

Job Details:

Company: Vale

Vacancy Type:  Full Time

Job Location: Greater Sudbury, ON, CA

Application Deadline: N/A

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