Vale Employment – Sr Analyst, Contract Administrator

Job Description:

The Sr. Analyst, Contract Administration will provide contract coordination services to follow the corporate guidelines, procedures, Vale values, principles, and policies. Additionally, the Sr. Analyst will be responsible for the daily administration and tracking of the project’s contracts in the following areas: services, material requisitions, field material request and contracts. The role will coordinate the development and issuance of RFP, contractor’s mobilization, execution, and administration of the contracts during the project period., The key objective will be to guarantee compliance, to minimize the operating and financial risk and manage resources for the effective and efficient contract execution while working closely with the Procurement, Engineering, Health & Safety, Construction teams and all others Project areas.

Job Responsibilities:

• Manage all contractual documentation, maintain progress meeting minutes.
• Reconcile pro-forma invoicing; validate invoicing charges to ensure compliance with commercials terms and facilitate on time payment.
• Forecast, plan, and manage contractual services, according to targets and direction from the project team.
• Support contractor mobilization, manpower ramp up, equipment training, certification and sign off.
• Manage the Change management process and tracking
• Maintain relevant information to refute potential claims.
• Ensure the assembly and maintenance of contract records for the purpose of administering contracts.
• Support Engineering and/or Construction in assessing the performance of the vendor/contractor by key performance indicators and audits.
• Ensure compliance of all the Contracts related matters with Corporate, legal, Project Delivery System (PDS), ethics, regulatory, insurance, finance, tax, and Health and Safety (HSE) requirements regarding procurement related issues.
• Perform contract close-outs in a timely manner.
• Conduct kick of meetings ensuring that all team members are conversant with Owner and Contractor obligations as stipulated in the Contract.
• Ensure financial controls processes are enforced in accordance with best practices and governance requirements.
• Establish change order claims and warranty registers.
• Prepare and issue contract documents for signature with the input from other Project functions.
• Strictly control modifications to the contracts, negotiating requests for modifications, claims and litigation, if necessary
• Track and report on payment KPI’s; take action to improve where required.
• Implement contract management processes and procedures; develop recommendations to improve procedures and controls to ensure best business practices are implemented.
• Maintain tracking logs for deliveries, mobilization, claims, warranty, issues and changes.
• Mentor junior contract administrator team members.

Job Requirements:

• Good negotiation skills
• 8-10 years of experience
• Experience with entire Contract administration cycle of contracts ranging from $20 – 100 million
• Strong analytical and troubleshooting skills, with a keen attention to detail
• Undergraduate degree is required
• Progressive experience working with SAP / ERP systems
• Supply Chain Professional certification is mandatory
• 8-10 years Contracts related experience in a construction project environment.
• Strategic thinker
• Excellent communication and organizational skills

Job Details:

Company: Vale

Vacancy Type:  Full Time

Job Location: Copper Cliff, ON, CA

Application Deadline: N/A

Apply Here

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